No. Workflow automation transfers information and frees up staff time. VeriFactu compliance is guaranteed strictly by the certified invoicing software (SIF) through cryptographic signatures and official AEAT telemetric communication.
ADMINISTRATIVE EFFICIENCY & AI · HOURS SAVED
Invoicing automation: eliminate manual data entry between orders and billing
Regulatory software compliance and administrative workflow automation are complementary, but distinct. We automate the repetitive tasks surrounding your invoicing — client records, ecommerce orders, document archival, payment reminders, and supplier bill ingestion — while maintaining strict financial control.
PRACTICAL AUTOMATION
Invoicing tasks we can automate for your business
Eliminate the tedious manual data entry that drains valuable hours from your administrative team.
CUSTOMERS
Automated Customer Onboarding
Instant creation and updating of customer master records in your billing platform directly from online forms or checkout baskets.
ORDERS
Order-to-Invoice Pipelines
Issuing compliant electronic invoices automatically from WooCommerce orders, Shopify checkouts, or accepted CRM proposals.
ALERTS
Real-Time Status Notifications
Automated WhatsApp or email dispatches alerting clients when an invoice is generated, settled, or approaching due date.
ARCHIVAL
Cloud Backup & Document Filing
Systematic storage and indexing of all issued PDF invoices into Google Drive or Dropbox organized by fiscal year, quarter, and client.
SUPPLIERS
Inbound Invoices with AI OCR
Automated parsing of vendor PDF bills arriving by email, pushing line items, taxable bases, and VAT sums directly into accounting.
REPORTS
Executive Management Summaries
Automated weekly dispatches delivering revenue volumes, outstanding balances, and projected quarterly VAT liabilities to founders.
TECHNICAL RIGOR
Clear separation: operational automation vs. legal compliance
Automating tasks saves operational time, but Anti-Fraud Act legal requirements must strictly reside within the certified SIF.
LEGALITY
1. The SIF maintains certified legal records
Immutability, cryptographic hash chaining, and tamper-proof billing logs belong exclusively to the homologated software.
SIF Software
Hash & QR
INTELLIGENCE
2. AI reads and validates documents
Language models and OCR extract complex data from delivery slips and expense invoices, eliminating manual typing.
Document OCR
AI Validation
SAVINGS
3. Measuring impact in saved hours
We track the time saved per invoice and monthly transaction volumes to guarantee a clear, measurable return on investment.
Automation
-80% Time
+90%
Time saved in manual invoice data entry
ZERO MANUAL DATA ENTRY
Document management with AI: farewell to manually typing supplier bills
Forwarding a supplier invoice by email to an automated mailbox and having the system extract the Tax ID, taxable amount, VAT, and push it directly into your ERP is already a daily reality for SMEs.
We engineer bespoke automated pipelines tailored to your operations from Sanlúcar de Barrameda.
Request automation demoRESOLVED QUESTIONS
Frequently asked questions about invoicing automation
We answer your questions about AI, operational boundaries, and compliance.
Yes. We deploy advanced document processing models that extract critical fields (Tax ID, date, line items, VAT rates, and totals) with over 99% accuracy, requiring human review only for ambiguous edge cases.
Repetitive, low-risk routines (standard ecommerce orders, automated receipts, payment alerts, or cloud filing) can be 100% automated. High-value transactions or unusual exceptions should retain a final human verification gate.